What eTIMS Billing Software does for a hotel
eTIMS billing files a compliant tax invoice with KRA on every sale, with no manual entry. For a hotel, the value shows up exactly where the work is hardest.
A hotel tracks room occupancy, guest details, charges per department and inventory across rooms, kitchens and laundry. Hotel margins are strong per room night but labor and utilities are high.
Corporate and group bookings require detailed invoices and occupancy reports. Veira handles that as part of the same sale, so compliance is not a separate evening job.
Hotels run differently, and the software should too
A generic till misses the details that decide whether a hotel makes money. These are the ones that matter:
- 1
The daily reality
Room booking and occupancy management. eTIMS Billing Software built for a hotel turns that into a number you can act on, and you also issue a KRA compliant eTIMS invoice on every sale.
- 2
Where the margin leaks
Guest tracking and payments. eTIMS Billing Software built for a hotel turns that into a number you can act on, and you also queue invoices offline and submit when reconnected.
- 3
What slows the counter
Staff scheduling and payroll. eTIMS Billing Software built for a hotel turns that into a number you can act on, and you also keep a clean audit trail you can export in one click.
- 4
What buyers expect
Inventory across multiple departments. eTIMS Billing Software built for a hotel turns that into a number you can act on, and you also give registered buyers the invoice they need to claim input VAT.
What to look for in eTIMS Billing Software for a hotel
- eTIMS filing built in, not a separate fee. This matters for a hotel because of room booking and occupancy management.
- Offline queueing so an outage does not stop billing. This matters for a hotel because of guest tracking and payments.
- An exportable audit trail. This matters for a hotel because of staff scheduling and payroll.
- Support that handles KRA onboarding with you. This matters for a hotel because of inventory across multiple departments.
A notebook and a basic till, or Veira
| Notebook or basic till | Veira | |
|---|---|---|
| Counting stock | By hand, rarely matches the shelf | Live by item, branch and value |
| M-Pesa at the counter | Checked on a separate phone | Matched to each sale automatically |
| eTIMS invoices | Typed in later, if at all | Filed on every sale, even offline |
| Knowing your numbers | A monthly guess | Live margin and takings on your phone |
A real hotel example
A Nairobi hotel with 100 rooms cannot track occupancy, guest payments across multiple departments or room status.
- Room booking and occupancy management.
- Guest tracking and payments.
- Staff scheduling and payroll.
- Issue a KRA compliant eTIMS invoice on every sale.
- Queue invoices offline and submit when reconnected.
- Keep a clean audit trail you can export in one click.
Every sale on Veira files a compliant KRA eTIMS invoice, online or offline. Corporate and group bookings require detailed invoices and occupancy reports.
eTIMS billing files a compliant tax invoice with KRA on every sale, with no manual entry. Here is what that looks like with Veira:
- Issue a KRA compliant eTIMS invoice on every sale
- Queue invoices offline and submit when reconnected
- Keep a clean audit trail you can export in one click
- Give registered buyers the invoice they need to claim input VAT
Related questions
Frequently asked questions
Is eTIMS Billing Software hard to set up for a hotel?
Does it keep working offline?
Does it handle M-Pesa for a hotel?
Is it KRA eTIMS compliant?
How much does eTIMS Billing Software cost for a hotel in Kenya?
Can it run more than one hotel?
Based on KRA eTIMS regulations and interviews with 5,000+ Kenyan businesses
Whether you run one hotel or several across Kenya, Veira gives you eTIMS billing that fits the trade instead of fighting it. Book a free demo and see it work with your own room rentals and accommodation.