Delivery Note Template (Free Template)
Use this delivery note template when you send goods to a customer, so both sides have a clear record of what was delivered and the customer signs to confirm receipt.
| Delivery note no. | Date | Customer | Item | Qty | Condition | Received by (sign) |
|---|---|---|---|---|---|---|
| DN-205 | 13/06/2026 | Acme Ltd | Office chairs | 10 | Good | ________ |
| DN-205 | 13/06/2026 | Acme Ltd | Desks | 5 | Good | ________ |
| ... | ... | ... | ... | ... | ... | ... |
Example rows shown. Download the CSV for a blank version to fill in, or open it in Excel or Google Sheets.
How to use the delivery note template
- 1Record the deliveryEnter the date, the customer and a unique delivery note number.
- 2List what you sentList each item, the quantity and its condition at the point of delivery.
- 3Get a signatureThe customer signs to confirm they received the goods in good condition, which protects you against later disputes.
- 4Keep a copyKeep your copy and give one to the customer. Match it to the invoice for the sale.
- +A signed delivery note is your proof of delivery in a dispute.
- +Note any damage at delivery, before the customer signs.
- +Number delivery notes so they tie to the invoice.
Frequently asked questions
A delivery note accompanies goods sent to a customer and records what was delivered. The customer signs to confirm receipt, which gives both sides proof of what changed hands and in what condition.
No. The delivery note proves the goods were delivered and received. The invoice is the request for payment. They are linked but separate, and you should be able to match one to the other.
A signature confirms the customer received the goods in good condition, which protects you if they later claim items were missing or damaged.
For over-the-counter sales, a receipt is enough. Delivery notes matter when goods are transported to a customer separately, especially in bulk or business-to-business sales.
Veira records the sale and can produce the supporting documents, so your delivery, invoice and stock all reconcile against one transaction.
Veira records sales, stock and payments automatically, so this runs itself. From KES 2,999 a month, with a free terminal.