What POS Software does for a printing shop
A POS rings up each sale, takes M-Pesa and cash, prints a receipt and updates stock in one step. For a printing shop, the value shows up exactly where the work is hardest.
A printing shop turns paper, ink and toner into custom jobs, so costing each job against materials is where margin is protected. Margins vary widely by job, so accurate quoting and material costing decide profit.
Corporate and institutional clients expect compliant eTIMS invoices for every job. Veira handles that as part of the same sale, so compliance is not a separate evening job.
Printing Shops run differently, and the software should too
A generic till misses the details that decide whether a printing shop makes money. These are the ones that matter:
- 1
The daily reality
Jobs quoted custom and easy to underprice. POS Software built for a printing shop turns that into a number you can act on, and you also sell in seconds on a phone, tablet or the free Veira terminal.
- 2
Where the margin leaks
Deposits and balances on orders. POS Software built for a printing shop turns that into a number you can act on, and you also take Buy Goods, Paybill and Pochi la Biashara payments at the till.
- 3
What slows the counter
Paper, ink and toner costs. POS Software built for a printing shop turns that into a number you can act on, and you also keep selling offline and sync the moment the network returns.
- 4
What buyers expect
Machine time and waste to track. POS Software built for a printing shop turns that into a number you can act on, and you also file a compliant eTIMS invoice on every sale automatically.
Running a printing shop in Kapsabet
Kapsabet trades on dairy, maize and agricultural inputs for the surrounding farms. Trade clusters around the town centre, local markets and surrounding farm delivery routes, and planting and harvest seasons set the busy periods for agricultural communities. For a printing shop here, that rhythm decides when the counter is busiest and where the pressure falls.
Serving scattered highland farms means outages are common in rural areas. Jobs quoted custom and easy to underprice is hard enough without losing sales to a dropped line, so Veira keeps selling offline and syncs every sale and eTIMS invoice the moment the Kapsabet network returns.
M-Pesa leads, with bulk farm trade often on Paybill. Veira matches each payment to its sale, so a printing shop in Nandi County closes the day without chasing money, and goes live the same day on a phone, tablet or the free terminal.
What to look for in POS Software for a printing shop
- Offline mode that keeps the queue moving during outages. This matters for a printing shop because of jobs quoted custom and easy to underprice.
- M-Pesa built in so payments reconcile themselves. This matters for a printing shop because of deposits and balances on orders.
- eTIMS filing included, not a paid add on. This matters for a printing shop because of paper, ink and toner costs.
- Live reports you can open from your phone. This matters for a printing shop because of machine time and waste to track.
A notebook and a basic till, or Veira
| Notebook or basic till | Veira | |
|---|---|---|
| Counting stock | By hand, rarely matches the shelf | Live by item, branch and value |
| M-Pesa at the counter | Checked on a separate phone | Matched to each sale automatically |
| eTIMS invoices | Typed in later, if at all | Filed on every sale, even offline |
| Knowing your numbers | A monthly guess | Live margin and takings on your phone |
A Kapsabet printing shop example
Picture a printing shop in Kapsabet: jobs quoted custom and easy to underprice and deposits and balances on orders shape every shift, and planting and harvest seasons set the busy periods for agricultural communities, so the margin leaks exactly where the counter is busiest.
- Jobs quoted custom and easy to underprice.
- Deposits and balances on orders.
- Paper, ink and toner costs.
- Sell in seconds on a phone, tablet or the free Veira terminal.
- Take Buy Goods, Paybill and Pochi la Biashara payments at the till.
- Keep selling offline and sync the moment the network returns.
Every sale on Veira files a compliant KRA eTIMS invoice, online or offline. Corporate and institutional clients expect compliant eTIMS invoices for every job.
A POS rings up each sale, takes M-Pesa and cash, prints a receipt and updates stock in one step. Here is what that looks like with Veira:
- Sell in seconds on a phone, tablet or the free Veira terminal
- Take Buy Goods, Paybill and Pochi la Biashara payments at the till
- Keep selling offline and sync the moment the network returns
- File a compliant eTIMS invoice on every sale automatically
Related questions
Frequently asked questions
Is POS Software hard to set up for a printing shop?
Does it keep working offline?
Does it handle M-Pesa for a printing shop?
Is it KRA eTIMS compliant?
How much does POS Software cost for a printing shop in Kapsabet?
Do you support printing shops outside Kapsabet?
Based on KRA eTIMS regulations and interviews with 5,000+ Kenyan businesses
Whether you run one printing shop or several across Kapsabet, Veira gives you point of sale that fits the trade instead of fighting it. Book a free demo and see it work with your own printing and photocopying.