What Inventory Management Software does for a printing shop
Inventory software tracks what you hold, what is selling and what to reorder, across one shop or many. For a printing shop, the value shows up exactly where the work is hardest.
A printing shop turns paper, ink and toner into custom jobs, so costing each job against materials is where margin is protected. Margins vary widely by job, so accurate quoting and material costing decide profit.
Corporate and institutional clients expect compliant eTIMS invoices for every job. Veira handles that as part of the same sale, so compliance is not a separate evening job.
Printing Shops run differently, and the software should too
A generic till misses the details that decide whether a printing shop makes money. These are the ones that matter:
- 1
The daily reality
Jobs quoted custom and easy to underprice. Inventory Management Software built for a printing shop turns that into a number you can act on, and you also see live stock by item, by branch and by value.
- 2
Where the margin leaks
Deposits and balances on orders. Inventory Management Software built for a printing shop turns that into a number you can act on, and you also get a reorder alert before a fast mover runs out.
- 3
What slows the counter
Paper, ink and toner costs. Inventory Management Software built for a printing shop turns that into a number you can act on, and you also flag dead stock that is freezing your cash.
- 4
What buyers expect
Machine time and waste to track. Inventory Management Software built for a printing shop turns that into a number you can act on, and you also count and reconcile stock without closing the shop.
What to look for in Inventory Management Software for a printing shop
- Reorder points set from real sales history. This matters for a printing shop because of jobs quoted custom and easy to underprice.
- Dead stock and expiry flags. This matters for a printing shop because of deposits and balances on orders.
- Multi branch stock in one dashboard. This matters for a printing shop because of paper, ink and toner costs.
- Barcode and quick stock count support. This matters for a printing shop because of machine time and waste to track.
A notebook and a basic till, or Veira
| Notebook or basic till | Veira | |
|---|---|---|
| Counting stock | By hand, rarely matches the shelf | Live by item, branch and value |
| M-Pesa at the counter | Checked on a separate phone | Matched to each sale automatically |
| eTIMS invoices | Typed in later, if at all | Filed on every sale, even offline |
| Knowing your numbers | A monthly guess | Live margin and takings on your phone |
A real printing shop example
A Nairobi printing shop quoting dozens of custom jobs a day loses margin when materials and machine time are not costed.
- Jobs quoted custom and easy to underprice.
- Deposits and balances on orders.
- Paper, ink and toner costs.
- See live stock by item, by branch and by value.
- Get a reorder alert before a fast mover runs out.
- Flag dead stock that is freezing your cash.
Every sale on Veira files a compliant KRA eTIMS invoice, online or offline. Corporate and institutional clients expect compliant eTIMS invoices for every job.
Inventory software tracks what you hold, what is selling and what to reorder, across one shop or many. Here is what that looks like with Veira:
- See live stock by item, by branch and by value
- Get a reorder alert before a fast mover runs out
- Flag dead stock that is freezing your cash
- Count and reconcile stock without closing the shop
Frequently asked questions
Is Inventory Management Software hard to set up for a printing shop?
Does it keep working offline?
Does it handle M-Pesa for a printing shop?
Is it KRA eTIMS compliant?
How much does Inventory Management Software cost for a printing shop in Kenya?
Can it run more than one printing shop?
Based on KRA eTIMS regulations and interviews with 5,000+ Kenyan businesses
Whether you run one printing shop or several across Kenya, Veira gives you inventory management that fits the trade instead of fighting it. Book a free demo and see it work with your own printing and photocopying.