What POS Software does for a event planner
A POS rings up each sale, takes M-Pesa and cash, prints a receipt and updates stock in one step. For a event planner, the value shows up exactly where the work is hardest.
An event planner buys and coordinates multiple suppliers, so tracking costs and vendor payments per event is critical. Event margins come from the markup on vendor costs and coordination fees, so accurate costing per event decides profit.
Corporate and institutional clients expect compliant eTIMS invoices for venue and catering charges. Veira handles that as part of the same sale, so compliance is not a separate evening job.
Event Planners run differently, and the software should too
A generic till misses the details that decide whether a event planner makes money. These are the ones that matter:
- 1
The daily reality
Multiple vendors to pay and coordinate. POS Software built for a event planner turns that into a number you can act on, and you also sell in seconds on a phone, tablet or the free Veira terminal.
- 2
Where the margin leaks
Client deposits and balances on large bookings. POS Software built for a event planner turns that into a number you can act on, and you also take Buy Goods, Paybill and Pochi la Biashara payments at the till.
- 3
What slows the counter
Last minute changes and cancellations. POS Software built for a event planner turns that into a number you can act on, and you also keep selling offline and sync the moment the network returns.
- 4
What buyers expect
Tracking expenses and profit per event. POS Software built for a event planner turns that into a number you can act on, and you also file a compliant eTIMS invoice on every sale automatically.
What to look for in POS Software for a event planner
- Offline mode that keeps the queue moving during outages. This matters for a event planner because of multiple vendors to pay and coordinate.
- M-Pesa built in so payments reconcile themselves. This matters for a event planner because of client deposits and balances on large bookings.
- eTIMS filing included, not a paid add on. This matters for a event planner because of last minute changes and cancellations.
- Live reports you can open from your phone. This matters for a event planner because of tracking expenses and profit per event.
A notebook and a basic till, or Veira
| Notebook or basic till | Veira | |
|---|---|---|
| Counting stock | By hand, rarely matches the shelf | Live by item, branch and value |
| M-Pesa at the counter | Checked on a separate phone | Matched to each sale automatically |
| eTIMS invoices | Typed in later, if at all | Filed on every sale, even offline |
| Knowing your numbers | A monthly guess | Live margin and takings on your phone |
A real event planner example
A Nairobi event planner running 20 events a month loses visibility of costs and deposits across multiple vendors.
- Multiple vendors to pay and coordinate.
- Client deposits and balances on large bookings.
- Last minute changes and cancellations.
- Sell in seconds on a phone, tablet or the free Veira terminal.
- Take Buy Goods, Paybill and Pochi la Biashara payments at the till.
- Keep selling offline and sync the moment the network returns.
Every sale on Veira files a compliant KRA eTIMS invoice, online or offline. Corporate and institutional clients expect compliant eTIMS invoices for venue and catering charges.
A POS rings up each sale, takes M-Pesa and cash, prints a receipt and updates stock in one step. Here is what that looks like with Veira:
- Sell in seconds on a phone, tablet or the free Veira terminal
- Take Buy Goods, Paybill and Pochi la Biashara payments at the till
- Keep selling offline and sync the moment the network returns
- File a compliant eTIMS invoice on every sale automatically
Related questions
Frequently asked questions
Is POS Software hard to set up for a event planner?
Does it keep working offline?
Does it handle M-Pesa for a event planner?
Is it KRA eTIMS compliant?
How much does POS Software cost for a event planner in Kenya?
Can it run more than one event planner?
Based on KRA eTIMS regulations and interviews with 5,000+ Kenyan businesses
Whether you run one event planner or several across Kenya, Veira gives you point of sale that fits the trade instead of fighting it. Book a free demo and see it work with your own venue rentals.