Staff Attendance Register Template (Free Template)
Use this staff attendance register to record who worked, the hours they did, and any absence, so pay is fair and accurate and you have a clear record if a dispute arises.
| Date | Staff name | Time in | Time out | Hours | Status | Signature |
|---|---|---|---|---|---|---|
| 13/06/2026 | Jane | 08:00 | 17:00 | 9 | Present | ____ |
| 13/06/2026 | Peter | . | . | 0 | Absent (sick) | ____ |
| ... | ... | ... | ... | ... | ... | ... |
Example rows shown. Download the CSV for a blank version to fill in, or open it in Excel or Google Sheets.
How to use the staff attendance register template
- 1Record dailyEach staff member records their time in and out, or you record it for them.
- 2Calculate hoursWork out the hours from time in to time out, less any break.
- 3Note absenceRecord absences and the reason, which matters for leave and for pay.
- 4Use for payrollUse the recorded hours, especially for casual or hourly staff, to calculate fair pay.
- +A signature makes attendance accountable.
- +Use the register for casual pay so hours are accurate.
- +Keep records; they protect you in a labour dispute.
Frequently asked questions
To record who worked and for how long, so pay is fair and accurate, and so you have clear evidence if there is ever a dispute over hours, absence or pay.
For casual and hourly staff, pay depends on hours worked. An accurate attendance register is what makes that pay fair and defensible, and it feeds straight into a wage calculation.
A signature makes the record accountable and harder to dispute later. It is good practice, especially where pay depends on the hours recorded.
Keep them for a reasonable period, as they support your payroll and protect you in any labour dispute. Digital records are easier to keep and search than paper.
Veira lets each staff member log in individually, so you can see who was active and when, which complements an attendance record and ties sales to the person who made them.
Veira records sales, stock and payments automatically, so this runs itself. From KES 2,999 a month, with a free terminal.