Staff Leave Tracker Template (Free Template)
Use this leave tracker template to record the leave each employee is entitled to, what they have taken, and what remains, so you manage cover fairly and stay on the right side of Kenyan labour law.
| Staff name | Annual leave entitled | Taken | Remaining | Sick days | Notes |
|---|---|---|---|---|---|
| Jane | 21 | 8 | 13 | 2 | . |
| Peter | 21 | 21 | 0 | 1 | Fully used |
| ... | ... | ... | ... | ... | ... |
Example rows shown. Download the CSV for a blank version to fill in, or open it in Excel or Google Sheets.
How to use the staff leave tracker template
- 1Set entitlementRecord each employee's annual leave entitlement (at least 21 working days under Kenyan law for those who qualify).
- 2Record leave takenEach time leave is taken, update the days taken and the remaining balance.
- 3Track sick daysRecord sick leave separately, as it is a different entitlement.
- 4Plan coverUse the balances to plan cover and avoid everyone taking leave at once.
- +Kenyan law sets a minimum annual leave of 21 working days for qualifying employees.
- +Track sick leave separately from annual leave.
- +Plan leave so the shop is always covered.
Frequently asked questions
Under the Employment Act, qualifying employees are entitled to at least 21 working days of annual leave with full pay after 12 consecutive months of service. Confirm the current rules for your specific situation.
To manage cover, treat staff fairly, and stay compliant with labour law. A tracker shows who has leave remaining and prevents disputes over what was taken.
Yes. Sick leave is a separate entitlement from annual leave under Kenyan law, so track the two separately to apply each correctly.
Use the remaining balances to plan and approve leave around your busy periods, so the business stays covered. Visibility of everyone's balance is what makes this manageable.
Veira helps you run the business while staff are on leave, with individual logins and reporting so you can see performance and coverage across your team.
Veira records sales, stock and payments automatically, so this runs itself. From KES 2,999 a month, with a free terminal.