Supplier List Template (Free Template)
Use this supplier list template to keep every supplier's contact, payment terms and prices in one place, so ordering is fast, you never lose a contact, and you can compare suppliers when it matters.
| Supplier | Contact person | Phone | Products | Payment terms | Lead time (days) | Notes |
|---|---|---|---|---|---|---|
| Bidco | Sales desk | 0700000000 | Cooking oil, soap | Net 30 | 2 | Reliable |
| Local mill | John | 0711111111 | Flour, sugar | Cash | 1 | Cheapest on flour |
| ... | ... | ... | ... | ... | ... | ... |
Example rows shown. Download the CSV for a blank version to fill in, or open it in Excel or Google Sheets.
How to use the supplier list template
- 1List every supplierRecord each supplier with a contact person and phone number.
- 2Note terms and lead timeRecord their payment terms and how long they take to deliver, which matters for reorder planning.
- 3Track what they are good forNote which products each supplier is best or cheapest on.
- 4Keep it currentUpdate contacts and prices as they change, so the list stays useful.
- +Record payment terms so you use the free credit suppliers offer.
- +Note lead times to set accurate reorder points.
- +Having two suppliers per key product protects you against a let-down.
Frequently asked questions
So ordering is fast, you never lose a contact, and you can compare suppliers on price, terms and reliability when it matters. A scattered set of contacts costs you time and bargaining power.
Their contact person and phone, the products they supply, their payment terms, their delivery lead time, and notes on price and reliability. Terms and lead times feed directly into your ordering decisions.
Supplier credit, such as net 30, is interest-free working capital. Knowing each supplier's terms lets you use that free credit rather than paying cash unnecessarily.
For key products, yes. A second supplier protects you if your main one runs short or raises prices, and it gives you leverage to negotiate.
Veira tracks what you buy from each supplier and what you owe them, so your supplier relationships sit alongside your stock and payments in one system.
Veira records sales, stock and payments automatically, so this runs itself. From KES 2,999 a month, with a free terminal.