What Supplier Management Software does for a printing shop
Supplier management software tracks purchase orders, supplier contacts, payment terms, delivery schedules and stock reorder points in one system. For a printing shop, the value shows up exactly where the work is hardest.
A printing shop turns paper, ink and toner into custom jobs, so costing each job against materials is where margin is protected. Margins vary widely by job, so accurate quoting and material costing decide profit.
Corporate and institutional clients expect compliant eTIMS invoices for every job. Veira handles that as part of the same sale, so compliance is not a separate evening job.
Printing Shops run differently, and the software should too
A generic till misses the details that decide whether a printing shop makes money. These are the ones that matter:
- 1
The daily reality
Jobs quoted custom and easy to underprice. Supplier Management Software built for a printing shop turns that into a number you can act on, and you also keep track of purchase orders from creation through delivery and payment.
- 2
Where the margin leaks
Deposits and balances on orders. Supplier Management Software built for a printing shop turns that into a number you can act on, and you also never miss a delivery date: get alerts when orders are due, and confirm receipt when goods arrive.
- 3
What slows the counter
Paper, ink and toner costs. Supplier Management Software built for a printing shop turns that into a number you can act on, and you also manage payment terms: know which suppliers need cash on delivery and which offer 30-day terms.
- 4
What buyers expect
Machine time and waste to track. Supplier Management Software built for a printing shop turns that into a number you can act on, and you also compare prices across suppliers so you order from the cheapest option each time.
What to look for in Supplier Management Software for a printing shop
- Purchase order creation and tracking from order to delivery. This matters for a printing shop because of jobs quoted custom and easy to underprice.
- Supplier contact and payment term management. This matters for a printing shop because of deposits and balances on orders.
- Delivery date reminders so you know when to expect stock. This matters for a printing shop because of paper, ink and toner costs.
- Price comparison across suppliers for the same item. This matters for a printing shop because of machine time and waste to track.
A notebook and a basic till, or Veira
| Notebook or basic till | Veira | |
|---|---|---|
| Counting stock | By hand, rarely matches the shelf | Live by item, branch and value |
| M-Pesa at the counter | Checked on a separate phone | Matched to each sale automatically |
| eTIMS invoices | Typed in later, if at all | Filed on every sale, even offline |
| Knowing your numbers | A monthly guess | Live margin and takings on your phone |
A real printing shop example
A Nairobi printing shop quoting dozens of custom jobs a day loses margin when materials and machine time are not costed.
- Jobs quoted custom and easy to underprice.
- Deposits and balances on orders.
- Paper, ink and toner costs.
- Keep track of purchase orders from creation through delivery and payment.
- Never miss a delivery date: get alerts when orders are due, and confirm receipt when goods arrive.
- Manage payment terms: know which suppliers need cash on delivery and which offer 30-day terms.
Every sale on Veira files a compliant KRA eTIMS invoice, online or offline. Corporate and institutional clients expect compliant eTIMS invoices for every job.
Supplier management software tracks purchase orders, supplier contacts, payment terms, delivery schedules and stock reorder points in one system. Here is what that looks like with Veira:
- Keep track of purchase orders from creation through delivery and payment
- Never miss a delivery date: get alerts when orders are due, and confirm receipt when goods arrive
- Manage payment terms: know which suppliers need cash on delivery and which offer 30-day terms
- Compare prices across suppliers so you order from the cheapest option each time
Frequently asked questions
Is Supplier Management Software hard to set up for a printing shop?
Does it keep working offline?
Does it handle M-Pesa for a printing shop?
Is it KRA eTIMS compliant?
How much does Supplier Management Software cost for a printing shop in Kenya?
Can it run more than one printing shop?
Based on KRA eTIMS regulations and interviews with 5,000+ Kenyan businesses
Whether you run one printing shop or several across Kenya, Veira gives you supplier management that fits the trade instead of fighting it. Book a free demo and see it work with your own printing and photocopying.