What eTIMS Billing Software does for a medical clinic
eTIMS billing files a compliant tax invoice with KRA on every sale, with no manual entry. For a medical clinic, the value shows up exactly where the work is hardest.
A clinic stocks medicines with batch and expiry dates, plus disposables, so every item needs date-level tracking. Clinic margins come from consultation fees and medicine markup, with insurance reimbursements adding complexity.
Insurance companies and registered patients need compliant invoices, and NHIF requires digital records for claims. Veira handles that as part of the same sale, so compliance is not a separate evening job.
Medical Clinics run differently, and the software should too
A generic till misses the details that decide whether a medical clinic makes money. These are the ones that matter:
- 1
The daily reality
Patient records scattered across notebooks. eTIMS Billing Software built for a medical clinic turns that into a number you can act on, and you also issue a KRA compliant eTIMS invoice on every sale.
- 2
Where the margin leaks
Medicine expiry dates to track. eTIMS Billing Software built for a medical clinic turns that into a number you can act on, and you also queue invoices offline and submit when reconnected.
- 3
What slows the counter
Appointment scheduling without conflicts. eTIMS Billing Software built for a medical clinic turns that into a number you can act on, and you also keep a clean audit trail you can export in one click.
- 4
What buyers expect
Balance between cash and insurance claims. eTIMS Billing Software built for a medical clinic turns that into a number you can act on, and you also give registered buyers the invoice they need to claim input VAT.
What to look for in eTIMS Billing Software for a medical clinic
- eTIMS filing built in, not a separate fee. This matters for a medical clinic because of patient records scattered across notebooks.
- Offline queueing so an outage does not stop billing. This matters for a medical clinic because of medicine expiry dates to track.
- An exportable audit trail. This matters for a medical clinic because of appointment scheduling without conflicts.
- Support that handles KRA onboarding with you. This matters for a medical clinic because of balance between cash and insurance claims.
A notebook and a basic till, or Veira
| Notebook or basic till | Veira | |
|---|---|---|
| Counting stock | By hand, rarely matches the shelf | Live by item, branch and value |
| M-Pesa at the counter | Checked on a separate phone | Matched to each sale automatically |
| eTIMS invoices | Typed in later, if at all | Filed on every sale, even offline |
| Knowing your numbers | A monthly guess | Live margin and takings on your phone |
A real medical clinic example
A Kisumu clinic treating 80 patients daily loses revenue to expired medicines and missed appointment charges.
- Patient records scattered across notebooks.
- Medicine expiry dates to track.
- Appointment scheduling without conflicts.
- Issue a KRA compliant eTIMS invoice on every sale.
- Queue invoices offline and submit when reconnected.
- Keep a clean audit trail you can export in one click.
Every sale on Veira files a compliant KRA eTIMS invoice, online or offline. Insurance companies and registered patients need compliant invoices, and NHIF requires digital records for claims.
eTIMS billing files a compliant tax invoice with KRA on every sale, with no manual entry. Here is what that looks like with Veira:
- Issue a KRA compliant eTIMS invoice on every sale
- Queue invoices offline and submit when reconnected
- Keep a clean audit trail you can export in one click
- Give registered buyers the invoice they need to claim input VAT
Related questions
Frequently asked questions
Is eTIMS Billing Software hard to set up for a medical clinic?
Does it keep working offline?
Does it handle M-Pesa for a medical clinic?
Is it KRA eTIMS compliant?
How much does eTIMS Billing Software cost for a medical clinic in Kenya?
Can it run more than one medical clinic?
Based on KRA eTIMS regulations and interviews with 5,000+ Kenyan businesses
Whether you run one medical clinic or several across Kenya, Veira gives you eTIMS billing that fits the trade instead of fighting it. Book a free demo and see it work with your own consultations and diagnoses.