What eTIMS Billing Software does for a fuel station
eTIMS billing files a compliant tax invoice with KRA on every sale, with no manual entry. For a fuel station, the value shows up exactly where the work is hardest.
A station reconciles pump litres against sales and tank dips daily, so any gap between fuel out and money in shows up fast. Fuel margins are thin and fixed, so the shop, lubricants and services are where extra profit is won.
Fleet and corporate customers need compliant eTIMS invoices for every fuel purchase. Veira handles that as part of the same sale, so compliance is not a separate evening job.
Fuel Stations run differently, and the software should too
A generic till misses the details that decide whether a fuel station makes money. These are the ones that matter:
- 1
The daily reality
Fuel sold on tight regulated margins. eTIMS Billing Software built for a fuel station turns that into a number you can act on, and you also issue a KRA compliant eTIMS invoice on every sale.
- 2
Where the margin leaks
Pump readings to reconcile against sales and cash. eTIMS Billing Software built for a fuel station turns that into a number you can act on, and you also queue invoices offline and submit when reconnected.
- 3
What slows the counter
Shrinkage and pump errors. eTIMS Billing Software built for a fuel station turns that into a number you can act on, and you also keep a clean audit trail you can export in one click.
- 4
What buyers expect
The shop run alongside the forecourt. eTIMS Billing Software built for a fuel station turns that into a number you can act on, and you also give registered buyers the invoice they need to claim input VAT.
What to look for in eTIMS Billing Software for a fuel station
- eTIMS filing built in, not a separate fee. This matters for a fuel station because of fuel sold on tight regulated margins.
- Offline queueing so an outage does not stop billing. This matters for a fuel station because of pump readings to reconcile against sales and cash.
- An exportable audit trail. This matters for a fuel station because of shrinkage and pump errors.
- Support that handles KRA onboarding with you. This matters for a fuel station because of the shop run alongside the forecourt.
A notebook and a basic till, or Veira
| Notebook or basic till | Veira | |
|---|---|---|
| Counting stock | By hand, rarely matches the shelf | Live by item, branch and value |
| M-Pesa at the counter | Checked on a separate phone | Matched to each sale automatically |
| eTIMS invoices | Typed in later, if at all | Filed on every sale, even offline |
| Knowing your numbers | A monthly guess | Live margin and takings on your phone |
A real fuel station example
An Eldoret station pumping KES 800,000 of fuel a day cannot afford a single litre or shilling it cannot account for.
- Fuel sold on tight regulated margins.
- Pump readings to reconcile against sales and cash.
- Shrinkage and pump errors.
- Issue a KRA compliant eTIMS invoice on every sale.
- Queue invoices offline and submit when reconnected.
- Keep a clean audit trail you can export in one click.
Every sale on Veira files a compliant KRA eTIMS invoice, online or offline. Fleet and corporate customers need compliant eTIMS invoices for every fuel purchase.
eTIMS billing files a compliant tax invoice with KRA on every sale, with no manual entry. Here is what that looks like with Veira:
- Issue a KRA compliant eTIMS invoice on every sale
- Queue invoices offline and submit when reconnected
- Keep a clean audit trail you can export in one click
- Give registered buyers the invoice they need to claim input VAT
Related questions
Frequently asked questions
Is eTIMS Billing Software hard to set up for a fuel station?
Does it keep working offline?
Does it handle M-Pesa for a fuel station?
Is it KRA eTIMS compliant?
How much does eTIMS Billing Software cost for a fuel station in Kenya?
Can it run more than one fuel station?
Based on KRA eTIMS regulations and interviews with 5,000+ Kenyan businesses
Whether you run one fuel station or several across Kenya, Veira gives you eTIMS billing that fits the trade instead of fighting it. Book a free demo and see it work with your own petrol and diesel.