What eTIMS Billing Software does for a distributor
eTIMS billing files a compliant tax invoice with KRA on every sale, with no manual entry. For a distributor, the value shows up exactly where the work is hardest.
A distributor holds stock in a store and on several vans, so each route needs its own running count. Distribution margins are slim, so route level visibility is the difference between profit and loss.
Distributors invoice many registered retailers, so eTIMS billing has to run at volume. Veira handles that as part of the same sale, so compliance is not a separate evening job.
Distributors run differently, and the software should too
A generic till misses the details that decide whether a distributor makes money. These are the ones that matter:
- 1
The daily reality
Stock spread across vans and routes. eTIMS Billing Software built for a distributor turns that into a number you can act on, and you also issue a KRA compliant eTIMS invoice on every sale.
- 2
Where the margin leaks
Reconciling van sales daily. eTIMS Billing Software built for a distributor turns that into a number you can act on, and you also queue invoices offline and submit when reconnected.
- 3
What slows the counter
Credit to many small retailers. eTIMS Billing Software built for a distributor turns that into a number you can act on, and you also keep a clean audit trail you can export in one click.
- 4
What buyers expect
Returns and breakages. eTIMS Billing Software built for a distributor turns that into a number you can act on, and you also give registered buyers the invoice they need to claim input VAT.
What to look for in eTIMS Billing Software for a distributor
- eTIMS filing built in, not a separate fee. This matters for a distributor because of stock spread across vans and routes.
- Offline queueing so an outage does not stop billing. This matters for a distributor because of reconciling van sales daily.
- An exportable audit trail. This matters for a distributor because of credit to many small retailers.
- Support that handles KRA onboarding with you. This matters for a distributor because of returns and breakages.
A notebook and a basic till, or Veira
| Notebook or basic till | Veira | |
|---|---|---|
| Counting stock | By hand, rarely matches the shelf | Live by item, branch and value |
| M-Pesa at the counter | Checked on a separate phone | Matched to each sale automatically |
| eTIMS invoices | Typed in later, if at all | Filed on every sale, even offline |
| Knowing your numbers | A monthly guess | Live margin and takings on your phone |
A real distributor example
A Thika distributor running five vans struggles to reconcile route sales and stock by the end of each day.
- Stock spread across vans and routes.
- Reconciling van sales daily.
- Credit to many small retailers.
- Issue a KRA compliant eTIMS invoice on every sale.
- Queue invoices offline and submit when reconnected.
- Keep a clean audit trail you can export in one click.
Every sale on Veira files a compliant KRA eTIMS invoice, online or offline. Distributors invoice many registered retailers, so eTIMS billing has to run at volume.
eTIMS billing files a compliant tax invoice with KRA on every sale, with no manual entry. Here is what that looks like with Veira:
- Issue a KRA compliant eTIMS invoice on every sale
- Queue invoices offline and submit when reconnected
- Keep a clean audit trail you can export in one click
- Give registered buyers the invoice they need to claim input VAT
Related questions
Frequently asked questions
Is eTIMS Billing Software hard to set up for a distributor?
Does it keep working offline?
Does it handle M-Pesa for a distributor?
Is it KRA eTIMS compliant?
How much does eTIMS Billing Software cost for a distributor in Kenya?
Can it run more than one distributor?
Based on KRA eTIMS regulations and interviews with 5,000+ Kenyan businesses
Whether you run one distributor or several across Kenya, Veira gives you eTIMS billing that fits the trade instead of fighting it. Book a free demo and see it work with your own FMCG distribution routes.