What Supplier Management Software does for a delivery service
Supplier management software tracks purchase orders, supplier contacts, payment terms, delivery schedules and stock reorder points in one system. For a delivery service, the value shows up exactly where the work is hardest.
A delivery service tracks active shipments by location, status and delivery date. Delivery margins come from per-shipment fees and distance charges minus fuel and driver costs.
Senders and recipients need compliant receipts and tracking information for valuable shipments. Veira handles that as part of the same sale, so compliance is not a separate evening job.
Delivery Services run differently, and the software should too
A generic till misses the details that decide whether a delivery service makes money. These are the ones that matter:
- 1
The daily reality
Parcel tracking and delivery confirmation. Supplier Management Software built for a delivery service turns that into a number you can act on, and you also keep track of purchase orders from creation through delivery and payment.
- 2
Where the margin leaks
Driver route optimization. Supplier Management Software built for a delivery service turns that into a number you can act on, and you also never miss a delivery date: get alerts when orders are due, and confirm receipt when goods arrive.
- 3
What slows the counter
Customer complaints and damage claims. Supplier Management Software built for a delivery service turns that into a number you can act on, and you also manage payment terms: know which suppliers need cash on delivery and which offer 30-day terms.
- 4
What buyers expect
Payment collection and reconciliation. Supplier Management Software built for a delivery service turns that into a number you can act on, and you also compare prices across suppliers so you order from the cheapest option each time.
What to look for in Supplier Management Software for a delivery service
- Purchase order creation and tracking from order to delivery. This matters for a delivery service because of parcel tracking and delivery confirmation.
- Supplier contact and payment term management. This matters for a delivery service because of driver route optimization.
- Delivery date reminders so you know when to expect stock. This matters for a delivery service because of customer complaints and damage claims.
- Price comparison across suppliers for the same item. This matters for a delivery service because of payment collection and reconciliation.
A notebook and a basic till, or Veira
| Notebook or basic till | Veira | |
|---|---|---|
| Counting stock | By hand, rarely matches the shelf | Live by item, branch and value |
| M-Pesa at the counter | Checked on a separate phone | Matched to each sale automatically |
| eTIMS invoices | Typed in later, if at all | Filed on every sale, even offline |
| Knowing your numbers | A monthly guess | Live margin and takings on your phone |
A real delivery service example
A Nairobi delivery service handling 500 shipments daily cannot track which are on-route, delivered or failed.
- Parcel tracking and delivery confirmation.
- Driver route optimization.
- Customer complaints and damage claims.
- Keep track of purchase orders from creation through delivery and payment.
- Never miss a delivery date: get alerts when orders are due, and confirm receipt when goods arrive.
- Manage payment terms: know which suppliers need cash on delivery and which offer 30-day terms.
Every sale on Veira files a compliant KRA eTIMS invoice, online or offline. Senders and recipients need compliant receipts and tracking information for valuable shipments.
Supplier management software tracks purchase orders, supplier contacts, payment terms, delivery schedules and stock reorder points in one system. Here is what that looks like with Veira:
- Keep track of purchase orders from creation through delivery and payment
- Never miss a delivery date: get alerts when orders are due, and confirm receipt when goods arrive
- Manage payment terms: know which suppliers need cash on delivery and which offer 30-day terms
- Compare prices across suppliers so you order from the cheapest option each time
Frequently asked questions
Is Supplier Management Software hard to set up for a delivery service?
Does it keep working offline?
Does it handle M-Pesa for a delivery service?
Is it KRA eTIMS compliant?
How much does Supplier Management Software cost for a delivery service in Kenya?
Can it run more than one delivery service?
Based on KRA eTIMS regulations and interviews with 5,000+ Kenyan businesses
Whether you run one delivery service or several across Kenya, Veira gives you supplier management that fits the trade instead of fighting it. Book a free demo and see it work with your own same day local delivery.