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Kenya Catering Quotation Calculator

Quote any catering job in one minute. Enter food cost per head, expected guests, labour, transport and the margin you want.

Calculator
Result
Quote KES 1,384.62 per head
Direct costKES 72,000.00
Cost per headKES 900.00
Selling price (net)KES 110,769.23
Per head (net)KES 1,384.62
Per head incl. VATKES 1,606.15

Caterers often forget transport and equipment hire, they can be 10-15% of cost.

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What to include in a catering quote

Food, packaging, labour for the event, transport, equipment hire, contingency (5-10%). Then your margin on top.

Always quote inclusive of VAT for retail customers. Veira generates KRA-compliant catering invoices in seconds.

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Worked examples

80 guests, 600 food cost, 18k labour, 6k transport, 35%
  • Direct cost = 72,000 · Price net ≈ KES 110,769 · Per head incl VAT ≈ KES 1,606

Frequently asked questions

Should I quote excl. or incl. VAT?
Always incl. for retail; quote both for corporate. Veira does both on one invoice.
What margin should I target?
30-40% for one-off events; 25-30% for repeat corporate.
How to handle no-shows?
Bill on confirmed numbers + a 10% overage cap. Many caterers pre-charge 50%.
Do I include kitchen overhead?
For large events yes. For small ones, labour usually covers it.
Does Veira handle catering invoicing?
Yes. Veira issues KRA-compliant invoices and tracks deposits.

Doing this by hand every time? Veira runs the same calculation automatically on every sale, no spreadsheet required.

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