Purchase Order Template (Free Template)

A purchase order, or PO, is your written request to a supplier stating exactly what you want, how much, the agreed price and when you need it. It prevents disputes and lets you check the delivery and invoice against a clear record.

It locks in the price and quantity you agreed, so the invoice cannot creep up and you can prove what you ordered. It also ties together your order, the goods received note and the supplier invoice.

Use a simple sequence like PO-1001, PO-1002, and so on. The unique number is what links the order to its delivery, GRN and invoice.

When stock reaches its reorder point, so a new delivery arrives before you run out. Ordering against reorder points rather than a gut feel avoids both stockouts and overstocking.

Veira tracks reorder points and lets you raise and match purchase orders, so ordering is driven by real stock levels and every PO ties to its delivery and invoice.