What Supplier Management Software does for a trucking company
Supplier management software tracks purchase orders, supplier contacts, payment terms, delivery schedules and stock reorder points in one system. For a trucking company, the value shows up exactly where the work is hardest.
A trucking company tracks fleet status, cargo per shipment, fuel per route and maintenance needs across vehicles. Trucking margins come from freight revenue minus fuel, maintenance and driver costs.
Shippers and consignees need compliant delivery documentation and invoices. Veira handles that as part of the same sale, so compliance is not a separate evening job.
Trucking Companies run differently, and the software should too
A generic till misses the details that decide whether a trucking company makes money. These are the ones that matter:
- 1
The daily reality
Cargo tracking and delivery confirmation. Supplier Management Software built for a trucking company turns that into a number you can act on, and you also keep track of purchase orders from creation through delivery and payment.
- 2
Where the margin leaks
Fuel costs and consumption by route. Supplier Management Software built for a trucking company turns that into a number you can act on, and you also never miss a delivery date: get alerts when orders are due, and confirm receipt when goods arrive.
- 3
What slows the counter
Vehicle maintenance and repairs. Supplier Management Software built for a trucking company turns that into a number you can act on, and you also manage payment terms: know which suppliers need cash on delivery and which offer 30-day terms.
- 4
What buyers expect
Driver and crew management. Supplier Management Software built for a trucking company turns that into a number you can act on, and you also compare prices across suppliers so you order from the cheapest option each time.
What to look for in Supplier Management Software for a trucking company
- Purchase order creation and tracking from order to delivery. This matters for a trucking company because of cargo tracking and delivery confirmation.
- Supplier contact and payment term management. This matters for a trucking company because of fuel costs and consumption by route.
- Delivery date reminders so you know when to expect stock. This matters for a trucking company because of vehicle maintenance and repairs.
- Price comparison across suppliers for the same item. This matters for a trucking company because of driver and crew management.
A notebook and a basic till, or Veira
| Notebook or basic till | Veira | |
|---|---|---|
| Counting stock | By hand, rarely matches the shelf | Live by item, branch and value |
| M-Pesa at the counter | Checked on a separate phone | Matched to each sale automatically |
| eTIMS invoices | Typed in later, if at all | Filed on every sale, even offline |
| Knowing your numbers | A monthly guess | Live margin and takings on your phone |
A real trucking company example
A Mombasa trucking fleet with 30 vehicles cannot track which cargo is on which vehicle or fuel consumption per route.
- Cargo tracking and delivery confirmation.
- Fuel costs and consumption by route.
- Vehicle maintenance and repairs.
- Keep track of purchase orders from creation through delivery and payment.
- Never miss a delivery date: get alerts when orders are due, and confirm receipt when goods arrive.
- Manage payment terms: know which suppliers need cash on delivery and which offer 30-day terms.
Every sale on Veira files a compliant KRA eTIMS invoice, online or offline. Shippers and consignees need compliant delivery documentation and invoices.
Supplier management software tracks purchase orders, supplier contacts, payment terms, delivery schedules and stock reorder points in one system. Here is what that looks like with Veira:
- Keep track of purchase orders from creation through delivery and payment
- Never miss a delivery date: get alerts when orders are due, and confirm receipt when goods arrive
- Manage payment terms: know which suppliers need cash on delivery and which offer 30-day terms
- Compare prices across suppliers so you order from the cheapest option each time
Frequently asked questions
Is Supplier Management Software hard to set up for a trucking company?
Does it keep working offline?
Does it handle M-Pesa for a trucking company?
Is it KRA eTIMS compliant?
How much does Supplier Management Software cost for a trucking company in Kenya?
Can it run more than one trucking company?
Based on KRA eTIMS regulations and interviews with 5,000+ Kenyan businesses
Whether you run one trucking company or several across Kenya, Veira gives you supplier management that fits the trade instead of fighting it. Book a free demo and see it work with your own long haul transport.