What Supplier Management Software does for a newsagent
Supplier management software tracks purchase orders, supplier contacts, payment terms, delivery schedules and stock reorder points in one system. For a newsagent, the value shows up exactly where the work is hardest.
A newsagent receives daily papers with daily returns, so tracking by publication and date matters. Newsagent margins are thin on papers but stronger on magazines and airtime.
News publishers require tracking of unsold copies for returns and audit. Veira handles that as part of the same sale, so compliance is not a separate evening job.
Newsagents run differently, and the software should too
A generic till misses the details that decide whether a newsagent makes money. These are the ones that matter:
- 1
The daily reality
Daily newspaper stock arrival and returns. Supplier Management Software built for a newsagent turns that into a number you can act on, and you also keep track of purchase orders from creation through delivery and payment.
- 2
Where the margin leaks
Magazine expiry and returns. Supplier Management Software built for a newsagent turns that into a number you can act on, and you also never miss a delivery date: get alerts when orders are due, and confirm receipt when goods arrive.
- 3
What slows the counter
Small payment amounts. Supplier Management Software built for a newsagent turns that into a number you can act on, and you also manage payment terms: know which suppliers need cash on delivery and which offer 30-day terms.
- 4
What buyers expect
High transaction volume. Supplier Management Software built for a newsagent turns that into a number you can act on, and you also compare prices across suppliers so you order from the cheapest option each time.
What to look for in Supplier Management Software for a newsagent
- Purchase order creation and tracking from order to delivery. This matters for a newsagent because of daily newspaper stock arrival and returns.
- Supplier contact and payment term management. This matters for a newsagent because of magazine expiry and returns.
- Delivery date reminders so you know when to expect stock. This matters for a newsagent because of small payment amounts.
- Price comparison across suppliers for the same item. This matters for a newsagent because of high transaction volume.
A notebook and a basic till, or Veira
| Notebook or basic till | Veira | |
|---|---|---|
| Counting stock | By hand, rarely matches the shelf | Live by item, branch and value |
| M-Pesa at the counter | Checked on a separate phone | Matched to each sale automatically |
| eTIMS invoices | Typed in later, if at all | Filed on every sale, even offline |
| Knowing your numbers | A monthly guess | Live margin and takings on your phone |
A real newsagent example
A Nairobi newsagent selling 500 papers and magazines daily cannot track returns or reconcile daily with publishers.
- Daily newspaper stock arrival and returns.
- Magazine expiry and returns.
- Small payment amounts.
- Keep track of purchase orders from creation through delivery and payment.
- Never miss a delivery date: get alerts when orders are due, and confirm receipt when goods arrive.
- Manage payment terms: know which suppliers need cash on delivery and which offer 30-day terms.
Every sale on Veira files a compliant KRA eTIMS invoice, online or offline. News publishers require tracking of unsold copies for returns and audit.
Supplier management software tracks purchase orders, supplier contacts, payment terms, delivery schedules and stock reorder points in one system. Here is what that looks like with Veira:
- Keep track of purchase orders from creation through delivery and payment
- Never miss a delivery date: get alerts when orders are due, and confirm receipt when goods arrive
- Manage payment terms: know which suppliers need cash on delivery and which offer 30-day terms
- Compare prices across suppliers so you order from the cheapest option each time
Frequently asked questions
Is Supplier Management Software hard to set up for a newsagent?
Does it keep working offline?
Does it handle M-Pesa for a newsagent?
Is it KRA eTIMS compliant?
How much does Supplier Management Software cost for a newsagent in Kenya?
Can it run more than one newsagent?
Based on KRA eTIMS regulations and interviews with 5,000+ Kenyan businesses
Whether you run one newsagent or several across Kenya, Veira gives you supplier management that fits the trade instead of fighting it. Book a free demo and see it work with your own daily newspapers and magazines.