What Supplier Management Software does for a event planner
Supplier management software tracks purchase orders, supplier contacts, payment terms, delivery schedules and stock reorder points in one system. For a event planner, the value shows up exactly where the work is hardest.
An event planner buys and coordinates multiple suppliers, so tracking costs and vendor payments per event is critical. Event margins come from the markup on vendor costs and coordination fees, so accurate costing per event decides profit.
Corporate and institutional clients expect compliant eTIMS invoices for venue and catering charges. Veira handles that as part of the same sale, so compliance is not a separate evening job.
Event Planners run differently, and the software should too
A generic till misses the details that decide whether a event planner makes money. These are the ones that matter:
- 1
The daily reality
Multiple vendors to pay and coordinate. Supplier Management Software built for a event planner turns that into a number you can act on, and you also keep track of purchase orders from creation through delivery and payment.
- 2
Where the margin leaks
Client deposits and balances on large bookings. Supplier Management Software built for a event planner turns that into a number you can act on, and you also never miss a delivery date: get alerts when orders are due, and confirm receipt when goods arrive.
- 3
What slows the counter
Last minute changes and cancellations. Supplier Management Software built for a event planner turns that into a number you can act on, and you also manage payment terms: know which suppliers need cash on delivery and which offer 30-day terms.
- 4
What buyers expect
Tracking expenses and profit per event. Supplier Management Software built for a event planner turns that into a number you can act on, and you also compare prices across suppliers so you order from the cheapest option each time.
What to look for in Supplier Management Software for a event planner
- Purchase order creation and tracking from order to delivery. This matters for a event planner because of multiple vendors to pay and coordinate.
- Supplier contact and payment term management. This matters for a event planner because of client deposits and balances on large bookings.
- Delivery date reminders so you know when to expect stock. This matters for a event planner because of last minute changes and cancellations.
- Price comparison across suppliers for the same item. This matters for a event planner because of tracking expenses and profit per event.
A notebook and a basic till, or Veira
| Notebook or basic till | Veira | |
|---|---|---|
| Counting stock | By hand, rarely matches the shelf | Live by item, branch and value |
| M-Pesa at the counter | Checked on a separate phone | Matched to each sale automatically |
| eTIMS invoices | Typed in later, if at all | Filed on every sale, even offline |
| Knowing your numbers | A monthly guess | Live margin and takings on your phone |
A real event planner example
A Nairobi event planner running 20 events a month loses visibility of costs and deposits across multiple vendors.
- Multiple vendors to pay and coordinate.
- Client deposits and balances on large bookings.
- Last minute changes and cancellations.
- Keep track of purchase orders from creation through delivery and payment.
- Never miss a delivery date: get alerts when orders are due, and confirm receipt when goods arrive.
- Manage payment terms: know which suppliers need cash on delivery and which offer 30-day terms.
Every sale on Veira files a compliant KRA eTIMS invoice, online or offline. Corporate and institutional clients expect compliant eTIMS invoices for venue and catering charges.
Supplier management software tracks purchase orders, supplier contacts, payment terms, delivery schedules and stock reorder points in one system. Here is what that looks like with Veira:
- Keep track of purchase orders from creation through delivery and payment
- Never miss a delivery date: get alerts when orders are due, and confirm receipt when goods arrive
- Manage payment terms: know which suppliers need cash on delivery and which offer 30-day terms
- Compare prices across suppliers so you order from the cheapest option each time
Frequently asked questions
Is Supplier Management Software hard to set up for a event planner?
Does it keep working offline?
Does it handle M-Pesa for a event planner?
Is it KRA eTIMS compliant?
How much does Supplier Management Software cost for a event planner in Kenya?
Can it run more than one event planner?
Based on KRA eTIMS regulations and interviews with 5,000+ Kenyan businesses
Whether you run one event planner or several across Kenya, Veira gives you supplier management that fits the trade instead of fighting it. Book a free demo and see it work with your own venue rentals.