eTIMS for Transport Businesses and SACCOs in Kenya

Transport revenue varies. Casual passenger fares are one thing, but contracted transport, freight, logistics and corporate accounts are clearly invoiced services, and corporate clients need compliant invoices to claim the cost. A SACCO providing services to members or third parties is also generating invoiceable revenue.

The practical task is issuing compliant invoices for the contract and corporate side of the business, and keeping clean records across vehicles, routes or members. The casual cash-fare side has its own dynamics, but anywhere a business client is paying you, a compliant invoice is expected.

There is also a cost side that compliant invoicing unlocks. A transport business buys fuel, tyres, spare parts and maintenance constantly, and where the supplier issues a compliant invoice carrying your PIN, those costs become properly documented deductions, and any input VAT on them is claimable if you are VAT registered. The same discipline that bills your corporate clients also protects the deductions that lower your own tax.

Sort the invoiceable side first, then keep every shilling of revenue and cost traceable to a vehicle or contract.

1. 1

   Identify invoiceable revenue

   Separate contracted, corporate and logistics income, where compliant invoices are clearly needed, from casual fares.

2. 2

   Onboard with the right PIN

   Use the correct KRA PIN for the company or SACCO, with current iTax contacts for verification.

3. 3

   Issue compliant invoices for contracts

   For corporate transport, freight and member services, issue compliant invoices with the client’s PIN where they are a business.

4. 4

   Keep records across vehicles and members

   Track revenue by vehicle, route or member so your invoicing and your accounts reconcile.

5. 5

   Reconcile payments to invoices

   Whether paid by M-Pesa, bank or account, match each payment to its invoice for clean books.

Veira issues compliant invoices for contracted and corporate transport, freight and member services, capturing client PINs where needed, and keeps your records consolidated across vehicles, routes or members.

Payments by M-Pesa, bank or account reconcile against invoices, so your books stay clean. One account gives you central visibility across the whole operation.

Veira also keeps the compliant invoices you collect from fuel stations, parts dealers and garages in the same place as your revenue, so the deductible cost of running each vehicle is documented and ready when you file. Your margins are based on real, evidenced figures.